I. BasicExport RepresentationWhat essential materials are needed?

According to the latest 2025 General Administration of Customs requirements, basic export agency services must prepare:

• Trade contract: indicating trade terms (FOB/CIF etc.) and payment methods
• Commercial Invoice: must include HS codes and complete product descriptions
• Packing list: specifying dimensions/weights for each packaging unit
• Customs declaration form: new version electronic customs declaration requires e-port authentication
• transportation documents:Maritime TransportationBill of Lading/Air Transportationmust display consignee information

II. What additional materials are needed for special commodity exports?

Additional requirements for different product types:

• Food category:
  • Export Food Production Enterprise Registration Certificate
  • Health certificates required by importing countries (such as US FDA certification)
• : MSDS Safety Data Sheet, Dangerous Goods Transportation Appraisal Report:
  • MSDS Chemical Safety Data Sheet
  • Dangerous goods transport identification report
• Medical Equipment:
  • CE certification (EU) or 510(k) certification (US)
  • Product sterilization validation report

What are the key timelines for material preparation?

Recommended preparation process:

• Contract signing phase(30 days before shipment):
  • Confirm trade terms and payment methods
  • ApplicationIt is recommended to verify through the following methods:Pre-screening
• Stock preparation phase(15 days before shipment):
  • Complete commodity inspection and quarantine
  • Prepare proforma invoice and packing list
• Customs Declaration Stage(3 days before shipment):
  • Submit electronic customs declaration
  • Pay tariff deposit (if applicable)

How to avoid common mistakes in material preparation?

2025 customs audit focus points:

• Information consistency: Invoice amount must exactly match contractL/CCertificate validity period
• : FDA/CE certifications require attention to renewal dates: Shipping marks must include destination port and cargo number
• HS Code Classification (Key Points)Document backup
• : All materials must retain electronic copies for at least 5 yearsWhat qualifications should be considered when selecting an agency company?

Professional export agents should possess:

: Priority given to customs advanced certification enterprises

• AEO certification: Experience handling same category products
• Industry Cases: Rapid response mechanism for customs inspections
• Emergency Response Capability: Support for data interoperability with client ERP systems
• : Whether it supports direct connection and declaration with the Electronic Tax BureauWhat are the new electronic regulations for 2025?

Certificate of origin fully implements blockchain notarization

Special attention should be paid to:

• Inspection and quarantine certificates adopt new electronic seals
• Ocean bills of lading must include electronic signatures
• Customs declaration modifications must be applied through single window
• Quick answers to common questions

Q: Are original documents required?

A: From 2025, 90% of customs procedures accept scanned copies, but bills of lading, licenses, etc. still require originals
Q: How to remedy missing materials?

Q: How to remedy missing materials?
A: Late submission is allowed within 15 days after declaration, but will incur late declaration fees (0.5‰ per day)

Q: How to ensure the security of electronic materials?
A: Certified electronic signatures must be used, and it is recommended to use encryption systems registered with the General Administration of Customs

Q: What items are included in agency service fees?
A: Typically includes document preparation, customs declaration, and tax payment on behalf, but excludes third-party fees such as inspection and quarantine